Top 10 Standard Operating Procedure Software (SOP) for 2023

When deadlines seem closer, the pile of tasks appears huge. 

Employees tend to look for shortcuts and, while doing so, end up making mistakes affecting the quality and speed of delivery.  

In order to achieve smooth workflow, your company needs to set standard operating procedures. Sounds like an added task? Well, you can write standard operating procedures easily with the help of standard operating procedure software.  

By deploying SOP software, you can create a centralized and structured platform where your standard operating procedures can be easily written and shared with teams. It provides on-the-go access to all your business processes, fostering productivity and collaboration across teams.   

In this blog, we will take you through a list of 10 Best SOP software to choose from. 

Let’s go!

What Is SOP Software?  

Standard Operating Procedure software is a tool that helps you create and manage your SOPs from a centralized platform. With beautifully-designed templates and a rich authoring system, you can easily create content for your SOPs and make them instantly accessible across devices. 

With the help of flowcharts and diagrams, you can explain your company’s standard operating procedures, making it easy for employees to follow the instructions and perform tasks with minimum errors. 

Top 5 Benefits of SOP Software

Deploying standard operating procedures software can be incredibly useful for your business. Let’s look at some of the notable benefits it provides:

1. Improves Compliance

It is important that your teams comply with certain rules and regulations of the business. This can be achieved by using a software for standard operating procedures. It helps you create well-thought-out SOPs that keep your business on the right path, always. 

With procedures clearly documented, employees are more likely to comply with them and show accountability when something goes wrong. 

Read More: 9 Golden Tips for Successful Employee Onboarding

2. Enhances Collaboration

With standard operating procedure software in place, collaboration across teams is a piece of cake. 

The software allows you to allot well-defined roles and permissions to each user and group, which helps them work with combined synergy and cohesiveness to build content for the SOP document. 

Employees can share their subject matter expertise, insights about company processes and even review each other’s contributions – all in a shared space. 

Read More: 10 Best Knowledge Sharing Platforms in 2023

Watch this quick video on how deploying this software can improve collaboration. 

3. Promotes Efficient Workflow

When your employees have clarity about how they are supposed to perform processes, they end up saving a lot of time and effort. With more clarity, the chances of errors happening reduce significantly. 

The overall organizational workflow improves with all your employees being on the same page regarding the steps to be followed and the results to expect from your business processes. 

4. Brings Consistency in Processes

Since all procedures are standardized, teams have a clear-cut idea of the next steps they need to follow in order to complete certain tasks in the same manner every single time. 

This ensures consistency, leaves no room for errors and promises positive results. Furthermore, your teams are saved from reinventing the wheel when working with similar processes. 

5. Increases Workplace Safety

One thing that every employee wants from businesses is a safe work environment. 

With the help of the best standard operating procedure software, you can build a business that keeps safety at the forefront. Employees can trust the information provided and use it at work which helps them keep risks at bay and handle emergencies carefully without harming themselves. 

How to Choose the Best SOP Software

With number of options available in the market, it can become quite tricky to pick the right SOP software for your business. 

To help you through it, we have jotted down a few features to look for when selecting the best standard operating procedure software. 

Ease of Use

When selecting SOP software, one of the key features to look for is ease of use. The software should be easy to install and use and require no coding experience to get started. Also, it should have a user-friendly interface so that you can start using the tool without any specialized training.  

Listed on Top Review Sites

Brands usually make huge claims, but at the end of the day, it all comes down to the user experience. The SOP software you choose for your company should be listed on top review sites, such as Capterra, G2, Getapp, etc. 

In addition to that, it should have a minimum of 10 positive user reviews.  

Core Features

Software is nothing without its features. The SOP software you choose should have all the core features of a knowledge base, such as a rich content authoring system, customization options, reports, and many others. These features make the task of creating, editing, and publishing content easier for your team. 

Value For Money

While selecting SOP software for your company, go for the one that is not only affordable but also offers an abundance of features. In addition to that, go for software that offers transparent pricing. This will save you from any unnecessary surprises at the end of the month. 

10 Best Standard Operating Procedure Software

Today, you will find innumerable software for Standard Operating Procedures in the market. Choosing the right tool can, therefore, feel a little overwhelming.

In order to help you through the process, we have carefully curated a list of the 10 leading SOP software to choose from. 

Let’s see what they have to offer.

1. ProProfs Knowledge Base

Simple yet modern, ProProfs Knowledge Base is a user-friendly sop software that offers an abundance of advanced features. 

With this software in place, your teams can collaborate through all levels of SOP generation, from writing and designing to the final publication. 

Its ready-to-use templates are 100% customizable and can help you get your SOP document ready in minutes. Along with that, the tool’s simple text editor lets you add flowcharts, diagrams, and how-to videos to demonstrate processes and make learning easier for employees. 

Pricing: Starts from $49/month

Key features: 

• Create, edit, review, and publish SOPs in minutes
• Set access permissions and user roles to boost team collaboration
• Generate in-depth performance reports to track article performance
• Integrate with third-party tools like Slack, Jira, and many others

Best suited for: Custom review workflows, user management, in-depth reporting

2. Trainual

Trainual is a tool that allows your teams to come together and create policies, SOPs, training programs, and other onboarding documents with the help of its creative, ready-made templates. 

The tool helps you turn your SOPs into playbooks that are easy to follow and consume for new hires. You can upload PDFs, GIFs, as well as videos from across platforms to make your document engaging. 

Additionally, you can also arrange tests with Trainual to analyze if everyone is able to understand your documentation. 

Pricing: Starts from $49/month for 5 users 

Key features: 

• Organize your SOPs into Collections for smooth navigation
• Create tests to see if everyone understands the SOPs
• Use ready-to-use templates to create SOP documents
• Integrate with HR, payroll, and multiple other apps

Best suited for: Customizable templates, e-signatures, roles and permissions

3. SweetProcess

SweetProcess is one of the best SOP tools as it provides endless features in order to help you build a compelling standard operating procedures document. With the help of SweetProcess, you can generate a workflow checklist to keep track of all stages of content creation.

In fact, you can add deadlines for various tasks to ensure a smooth workflow. If anyone misses a deadline, it automatically sends a follow-up reminder to the respective person.  

You can also add images, graphics, and more to make your document engaging. 

Pricing: Starts from $99/month for 20 active members

Key features: 

• Create SOPs and other documents using pre-designed templates
• Create checklists to keep track of workflow stages 
• Add deadline reminders to increase team productivity
• Track changes made to SOPs and roll back previous versions if necessary

Best suited for: Public and private knowledge bases, follow-up reminders

4. Scribe

Scribe is a software that makes the task of creating SOPs a piece of cake. With Scribe, you can create your SOP document within a few minutes without putting in too much effort. All you need to do is add this software’s extension to your Chrome and get started. 

The software automatically takes screenshots, captures your keystrokes and clicks, and turns them into a written document complete with visuals.  

Pricing: Starts from $29/month

Key features: 

• Automatically create interactive SOPs with visuals and graphics
• Share access and ownership control for efficient workflow
• Let your teams collaborate and edit the document together
• Get actionable analytics and make data-driven decisions

Best suited for: automating documents, easy sharing, quick customization

5. ProcessKit

Client onboarding can be challenging. ProcessKit can make it a breeze. 

Using this tool, you can build an efficient workflow for your teams, so they can execute the onboarding process without interruptions. Along with step-by-step instructions, you can also add videos to illustrate the process and ensure minimum errors. 

The best part is you get a Kanban view of all activities happening, which allows you to track progress, identify bottlenecks and resolve them instantly. 

Pricing: Starts from $49/month for 3 team members 

Key features: 

• Delegate tasks to teams and keep track of due dates
• Create a personal to-do list to achieve higher work efficiency
• Create documents with 100+ creative and customizable templates
• Set workflows to revise SOPs before they are implemented

Best suited for: Conditional logics, personal to-do lists, task dependencies

6. Tallyfy

Tallyfy is a tool that is best used by large as well as small-scale businesses for managing and improving their SOPs. 

With the help of the powerful features and tools it offers, you can efficiently onboard clients, track work, and build a systematic workflow. 

Along with that, you can track work progress, make the required edits, and suggest ideas, all under one roof. You can also automate tasks in order to achieve goals and provide your clients with the best possible services. 

Pricing: Starts from $15/user/month 

Key features: 

• Create forms to collect client data quickly 
• Automate tasks to achieve company goals
• Turn business processes into actionable tasks
• Measure metrics to improve your business processes

Best suited for: Task automation, native Slack integration, structured forms

7. Way We Do

If you are looking for a cloud-based software for standard operating procedures, then Way To Do is the right choice for you. This software helps you convert your company policies and processes into effective workflows. In fact, you can generate an elaborate checklist in order to manage all your tasks and keep a performance track. 

Everyone in your team can access these documents and work together to achieve the set goals in time. 

Pricing: Starts from $25/user/month 

Key features: 

• Set task reminder for timely completion
• Prepare checklists for repeatable tasks to ensure consistency
• Create an individual workflow for each user 
• Monitor employee performance with reports and graphs

Best suited for: Automatic revision reminders, built-in reporting, 3D walk throughs

8. Dozuki

With Dozuki, you get an entire library of creative templates to select from and generate your SOPs. It enables your teams to collaborate in real-time, discuss plans and procedures, and create SOPs together. You can also generate internal reports in order to keep track of everyone’s performance in the business. 

Additionally, iDozuki makes the employee onboarding process easier with its training tools. You can even create various documents about the company policies and procedures with visuals to make them more interactive. 

Pricing: Starts from $199/month 

Key features: 

• Share documents with clients and control access
• View previous edit history to track changes
• Collaborate and discuss projects and processes
• Add visuals to your SOPs and other documents

Best suited for: Real-time collaboration, internal work reports, In-line feedback

9. JobRouter

JobRouter offers a platform to create, edit, publish, and share your standard operating procedures. It is a web-based software and can be integrated with MS Word in order to make the entire process easy for you. You also have the power to set access control and permissions and share the documents with other team members for review. 

JobRouter is a flexible, low-code digitalization platform that can automate your business processes and make your departments work more efficiently. 

Pricing: Starts from $199/month 

Key features: 

• Create SOP documentation without any programming experience
• Automate work processes for faster results
• Integrate with third-party tools to achieve flexibility across processes 
• Set document edit permissions to control access 

Best suited for: Business process automation, data management

10. Process Street

Process Street helps you create workflows and procedures with elaborated checklists. Although it might not be the best SOP software to generate detailed content but it is perfect for managing the entire process. 

With its easy-to-use text editor, you can create your SOPs, edit them, and add visuals to make your document interactive. The best part? You do not have to create your SOPs from scratch. Choose one of the many creative templates it has in store, and customize them as you need. 

Pricing: Starts from $12.50/user/month 

Key features: 

• Use a variety of creative templates to create SOPs
• Schedule recurring workflows and save time 
• Create an activity feed to stay on top of all developments
• Build a structured document with drag and drop functionality

Best suited for: No-code workflows, fine-grained permissions, advanced integrations

Select the Best Standard Operating Procedure Software For Your Business

Now that you have a clear understanding of the different SOP software available in the market, it is time to choose one that best fits your requirements. 

To help you in finding the best SOP software for your business, we have carefully picked the 10 best tools available on the market.

Each one comes with a special set of features that can be of great use to you. Learn about their features and map them with your requirements to make an informed decision. 

If you still end up in a dilemma, we recommend you try ProProfs knowledge base. It is an easy-to-use and versatile software with an abundance of features that can help you build an impeccable SOP document in minutes.